Poll Worker Resources

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2/6/23 Update! Updated 2023 Vacancy Kits are available for residents interested in serving as either a Judge of Elections or a Majority or Minority Inspector on Election Day. Click here to for downloadable copies.

POLL WORKERS: A BRIEF INTRODUCTION

Poll workers — also referred to as “Election Officers” — are a critical component of the American election process and serve a vital role in ensuring the integrity of our vote here in Delaware County.

Responsibilities include setting up polling locations, signing in registered voters, providing information and explaining voting procedures to the voters, oversight of voting equipment and ballots, and the monitoring of the conduct of the election.



POLL WORKER HOTLINE

The Poll Worker Hotline (484) 460-3750 handles calls regarding information on Poll Worker drop-off and pick-up of Election Day supplies, in-person training, election board positions, and filling vacancies.



Election Day Guide for Poll Workers: 2022 General Election Edition

Check out our comprehensive Election Day Guide, updated for the November 8, 2022 General Election.

Please note: This updated edition of the Election Day Guide includes a number of small, but helpful, improvements based on feedback from our Delaware County Poll Workers.

Updates include:

Information organized to more closely follow the order of the day’s activities, progressing from the polling place set-up to the end-of-day tape printing and polling place closure.
New checklists for polling place set up, polling place closure, and paperwork completion. Very helpful!
Expanded guidance to help you maintain a “campaign-free zone” inside the polling place.
More detailed instructions for completing your return sheets.

Also, please note that there have been minor process changes involving totes, envelopes, and binders. Be sure to review these changes thoroughly!

Election Day Guide for Poll Workers [Updated 10/4] [PDF]


Election Day Machine Setup Training Video

This comprehensive video explains all aspects of set-up and breakdown for equipment used on Election Day, with clearly labeled chapters for each Poll Worker process.

Please note that you can easily navigate back and forth across these 60+ chapters.

Click “SHOW MORE” underneath the video description, then click on the blue timecode that corresponds to the chapter you wish to watch. For example, to jump ahead to the chapter called “Ballot Box Setup”, just click “SHOW MORE”, scroll down, and click the blue timecode listed as 00:10:19.



STATE GUIDELINES ON ROLES, RESPONSIBILITIES AND WHO IS ALLOWED IN THE POLLING PLACE

This helpful document from the PA Department of State provides state guidance on the laws and rules in effect at polling places to help voters, election officials, attorneys, and watchers understand their respective roles, responsibilities, and rights.

State Guidance on Voter Privacy [PDF]



IN-PERSON POLL WORKER TRAINING

Delaware County in-person training sessions for Poll Workers will run from October 6 through early November 2022. These in-person sessions and related trainings are being coordinated via email. Poll Workers are asked to check their email inbox for information regarding in-person sessions and other training opportunities, or to call the Poll Worker Hotline at (484) 460-3750 for more information and to schedule training.

Online training is available for ALL Poll Workers, but please also note that in-person training is required for:

Any Judge of Election who has not completed an in-person training since 2020. This is required for these individuals to receive training pay.

Any poll worker who is newly court appointed. This is required for these individuals to receive training pay.



ELECTION EQUIPMENT OPEN HOUSES

Delaware County Elections will also hold multiple election equipment open houses in October and November. Poll Workers are asked to check their email inbox for details or contact the Poll Worker Hotline at (484) 460-3750 to attend an open house.

Attending the Open House does not count as a training class, and sign-up is not required.



POLL WORKER TRAINING TEST

Regardless of training or experience, all poll workers for the Nov. 8, 2022 General Election are expected to pass the Delaware County Poll Worker Test. Poll workers will not be paid for training if they do not pass the test.

A score of 80% (20 out of 25 questions answered correctly) is needed to pass. The test can be taken as many times as needed to score a passing grade.

The test is now live; the deadline to pass the test is Mon. Nov. 7.

Poll Worker Test



POLL WORKER ELECTION MATERIAL PICK-UPS

Judges of Election will be able to pick up Election Day supplies at the County Government Center in Media on Saturday, November 5, from 9:00 am until 1:00 pm.

Poll Workers should enter via the parking garage on Third Street side of Government Center Building, park their car on Level C, take the elevator to the Lobby on the Ground Floor, and then proceed to the Voter Registration table.

If the Judge of Election cannot pick up the supplies, the Judge must complete a Supply Release Affidavit to allow the next highest lawfully serving election board member pick up the election supplies the Saturday before Election Day.

The affidavit allows the Judge of Election or the highest lawfully serving election board member to designate an individual to pick-up the supplies for the precinct. Without the affidavit the Election Bureau may not release supplies to anyone not elected or court appointed to the district election board. Poll Workers are asked to return completed affidavits in-person to their Poll Worker Supply Pick Up site.

Supply Release Affidavit



POLL WORKER ELECTION MATERIAL DROP-OFFS

ALL Election Day material drop-offs will be held at the Government Center Building in Media.

Poll Workers should enter via the parking garage on Third Street side of Government Center Building, park their car on Level C, then and take the elevator to the Lobby on the Ground Floor.



Poll Worker Pay

Judge of Elections $150 For each service precinct. Maximum of 2 precincts.
Majority Inspector $140 For each service precinct. Maximum of 2 precincts.
Minority Inspector $140 For each service precinct. Maximum of 2 precincts.
Machine Inspector $140 For each service precinct. Maximum of 2 precincts.
Clerk $140 For each service precinct. Maximum of 2 precincts.
Pick up Supplies $20 Per election officer.
Return Supplies $20 Per election officer.
The supply pay is $20 regardless of how many precincts the election officer is handling. If the person moving supplies is not the Judge of Election, an affidavit must be signed granting permission for the pickup.

Online training pay:

$100 for Inspectors, Machine Operators and Clerks who complete online training AND pass the test AND serve successfully on Election Day. Judges of Election may complete online training and pass the test to receive online training pay only if they previously completed in-person training for the May 2021 Primary, the Nov. 2021 Election or the May 2022 Primary.

Judges of Election who last completed in-person training in 2020 or earlier are not eligible for online training pay and must complete in-person training to receive training pay.

Online training pay is $50 for those who meet the qualifications above but serve only half of Election Day.

In-person training pay:

$130 for poll workers who complete in-person training in the weeks before the Nov. 2022 Election AND who pass the test AND serve successfully on Election Day; $65 for any who meet these qualifications but serve only half of Election Day.



HOW TO BECOME A POLL WORKER

Poll workers — also referred to as “Election Officers” — are a critical component of the American election process and serve a vital role in ensuring the integrity of our vote.

Responsibilities include signing in registered voters, explaining voting procedures and the use of voting equipment, providing ballots, and monitoring the conduct of the election.

Poll workers are either elected to office (for a four-year term) or appointed by the Board of Elections. The Judge of Elections and the Majority and Minority Inspectors are elected, while the Machine Operator and Clerk are appointed.

To be considered for an appointment, interested Delaware County residents can submit the short application.

If there is no vacancy in your immediate area, you may be asked to consider serving in other areas.

If you are not appointed during the current election cycle, we will retain your information for future elections.

Note that all poll workers must be registered voters in Delaware County, comfortable with interacting with the public, and interested in learning and staying current with election rules. Training materials and classes are available, as well-trained poll workers are instrumental to the goal of ensuring secure and accurate elections.



POLL WORKER REQUIREMENTS

Citizen of the United States and a Registered Delaware County Voter

Must not hold any public office, appointment or employment in the government.

Must not be a candidate running for public office on the ballot in precinct (exceptions for Judge and Inspector of elections)

Able to read, write and speak English

Must be physically capable of sitting and/or standing for long periods, hearing voters and writing information

Ability to follow instructions from the Judge of Election

Patience to listen and communicate in a courteous and efficient manner

Must attend County administered training sessions in advance of election

Must be completely non-partisan while serving in the precinct (not campaigning, handing out literature or wearing political items), and must work to keep the rest of the room where voting occurs a “campaign free zone.” The “campaign free zone” in the polling place is to ensure that voters are free to cast ballots without influence or intimidation.



POLL WORKER POSITIONS

Every polling place should be staffed by a minimum of five (5) Election Officials:

Judge of Elections

The Judge of Elections oversees all Election Day activities and personnel inside the polls, including the Constable. The Judge opens and closes the polls and is responsible for the paperwork as well as pick up and return of election supplies to the County Election Bureau.

Majority Inspector

The Majority Inspector will assist the Judge of Elections and share responsibility for the operation of the polling site. Along with the Minority Inspector, this inspector will manage the poll books and assist voter sign-in and delivery of ballots to eligible voters.

Minority Inspector

The Minority Inspector has the same responsibilities as the Majority Inspector. In addition, the Minority Inspector is expected to appoint a Minority Clerk and sign the provisional ballot envelope. The Minority Inspector will also receive “Envelope B” on election night. This contains a copy of the election results and numbered list of voters. The Minority Inspector must keep this record of election day in the sealed envelope for two years.

Clerk

The Clerk is appointed by the Minority Inspector to assist in the operations of the polling location on election day. They are tasked with checking in voters, tracking voters in the numbered list of voter books, and delivering ballots.

Machine Inspector

The Machine Inspector is appointed by the Majority Inspector or if the local precinct board is all of the same party, by the county Board of Elections. The Machine Inspector assists in the operations of the ballot scanning equipment and the ballot marking device on election day. They are tasked with assisting voters and maintaining voter privacy.



Filling Vacancies in an Election Board: Vacancy Kits

Vacancies in election boards can be filled by interested parties through the submission of the documents contained in our Vacancy Kits.

These are court appointment documents for positions that were not filled by an election or for vacancies caused by a resignation.

The petition due dates and court hearing dates for the May 16, 2023 Municipal Primary are:

Petitions Due in Office Court Hearing Date and Time
March 29, 2023 April 5, 2023 (10 a.m.)
April 12, 2023 April 19, 2023 (10 a.m.)
April 19, 2023 April 26, 2023 (10 a.m.)

Note that individuals seeking to fill a vacancy are NOT expected to appear at these Court dates.

Vacancy Kit: Judge of Elections
Vacancy Kit: Minority and Majority Inspector



Filling Vacancies in an Election Board: Emergency Appointments

Pennsylvania Election Code (25 P.S. §2675) directs that “(c) Vacancies in election boards occurring at any time during the five days immediately preceding any primary or election or on the day of the primary or election may be filled by appointment by the County Board of Elections from a pool of competent persons who are qualified registered electors of the county…Any person appointed to fill a vacancy in accordance with this subsection shall serve as a member of the election board on the day of the primary or election only…”

If you are interested in serving as a member of an election board (aka, working as a Poll Worker) please complete this form.

Note that both new and current Poll Workers must be available to attend one of the County training sessions (in-person and online training is available). The Poll Worker Coordinator Team will contact you regarding your emergency appointment within five days of the election.



STUDENT POLL WORKER PROGRAM

The Delaware County Elections Bureau is now accepting applications for the Student Poll Worker Program. This program promotes civic awareness and educates high school students (17 years of age or older) about the election process by allowing students to serve as paid poll workers (Clerks or Machine Operators) on election day. Students will learn responsibility, teamwork, and leadership while serving the community.

Students will be placed in voting precincts throughout the county as needed with a maximum of two students per precinct. Students will be required to attend all training sessions and will be expected to work the entire day.

We urge interested Delaware County High School students to apply.

Download and complete the Student Poll Worker Permission Form and email it to us at DelcoPollWorkers@co.delaware.pa.us return it to the Delaware County Bureau of Elections office in Media.

Delaware County Bureau of Elections
201 West Front Street, Ground Floor Government Center Bldg.
Media, PA 19063-2728



POLL WORKER CONTACT INFORMATION

Delaware County Elections uses email to communicate directly with Poll Workers. To ensure the County has up-to-date contact information, new Poll Workers are asked to complete the brief Poll Worker Staff Form, accessible through the button below.

POLL WORKER STAFF FORM

If you are a current poll worker, you may also send updated information—including changes to your name, address, phone number, email address, and availability for the upcoming election—to us via email at delcopollworkers@co.delaware.pa.us.

Having accurate information will help ensure that we can quickly and easily communicate critical information to you in a timely manner. Thank you!



QUESTIONS?

If you have questions about serving as a poll worker, please contact the Election Bureau's Poll Workers Office by email at delcopollworkers@co.delaware.pa.us.



Contact Us

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         Media, PA 19063
  •   8:30AM - 4:30PM
           Monday - Friday
  •   610-891-4000
  • webmaster@co.delaware.pa.us

About Delaware County

Delaware County, presently consisting of over 184 square miles divided into forty-nine municipalities is the oldest settled section of Pennsylvania.


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